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Accounts Payable (AP) Accountant

At 3Q Digital, we work with high-powered clients in some of America’s best cities (New York, San Francisco, San Diego, the Silicon Valley, downtown Chicago, Raleigh, Charlottesville, and Burlington, Vermont). We’re smart, fast-paced and we value great client service.

We are looking for an AP Accountant. The Individual filling this position will handle a wide range of accounting duties. We will be hiring with an immediate start date.

Essential Functions and Responsibilities

Responsibilities include but are not limited to:

  • Managing all AP, credit card and expense report processing
  • Accurately processing PO’s to ensure proper classification and description of expenses
  • Receiving all invoices, matching with vendor and PO’s and submitting for processing
  • Classifying and recording accruals and prepaid expenses correctly
  • Evaluating expenses and creating accrual files and journal entries monthly
  • Ensuring all expense are received, accurate and entered to close out the month
  • Evaluating and forecasting expenses a month or more in advance
  • Managing our Expense Report Specialist in the following tasks –
    • Ensuring accuracy and compliance of expense reports with the company’s T&E policy
    • Auditing Credit Card receipts and documentation
    • Other tasks as assigned to the individual
  • Maintaining vendor files with audit compliant documentation
  • Answering vendor inquiries
  • Working with our Massachusetts Accounting Center to ensure timely processing of payments
  • Maintaining audit compliant accounting schedules including but not limited to Prepaid schedules, Accrual Schedules, Asset Management File, etc. and related documentation, as required.
  • Assisting in monthly close
  • Preparing analysis of accounts, as required
  • Preparing and sending out 1099’s at the end of the year, if needed
  • Assisting the Staff Accountant as necessary
  • Special projects as they arise

Qualifications

  • Bachelor’s degree (Finance, Accounting or a related area)
  • 3+ years of full cycle Accounts Payable experience
  • Proficiency in Microsoft Office
  • Experience with PeopleSoft G/L and Quickbooks is a plus
  • Strong attention to detail and highly accurate
  • Self-starter with the ability to manage time and multi-task
  • Ability to handle completion of tasks under the pressure of tight deadlines and flexibility to handle changing priorities
  • Excellent verbal and written communication skills
  • The ability to maintain confidentiality and professionalism while dealing with sensitive material
  • Experience with Audits preferred
  • Public company experience preferred
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